Polk County eFiling Information


Problems eFiling?  Contact support@myflcourtaccess.com.

This site is intended to act as a resource for eFiling through the Florida Courts eFiling Portal.  Currently, the Polk County Clerk of Courts provides for eFiling in the Probate, Family, Circuit and County Civil courts, and Juvenile and Criminal courts available on or before October 1, 2013.

eFiling News

 

Florida attorneys and their staff who want to learn more about e-filing in the Florida courts — for both criminal and civil cases — and particularly the soon-to-start electronic service can sign up for one of five upcoming online seminars offered by the Florida Courts E-Filing Authority.  The seminars will be held at noon on September 19, September 27, September 30, October 3, and October 9.

Click on the link below for more information!

http://www.floridabar.org 

General eFiling Questions
  

 

eFiling Questions on Process
  


General eFiling Questions


How can I access the eFiling Portal?

The Florida Courts eFiling Portal can be accessed at https://www.myflcourtaccess.com/.  A username and password are required to access the system, and registration is available on the ePortal website.  At this time, only Florida Bar attorneys may eFile.

What are the system requirements for eFiling?

Windows XP or Higher PC or Mac.
Microsoft Word, Corel WordPerfect, and Adobe Acrobat PDF formats are supported.
Internet Explorer 7.0 or above, Firefox 3.0 or above, Safari 3.1.2 or above.
The site does not officially support Chrome or Opera, but both may work.  If not, please switch to an approved browser.

Who do I contact if I have a problem eFiling?

Problems eFiling should be directed to the Florida Association of Court Clerks Service Desk.  They can be reached by emailing support@myflcourtaccess.com.  For inquiries regarding process, please contact the appropriate department. 

What Administrative Orders and Directives is eFiling operating under?

Specific attention to the Statewide Standards will prove especially useful for minimizing eFiling effort in your office.  You can read more on the Florida State Courts Electronic Filing Committee (EFC) website.

AOSC09-30, established Statewide standards for electronic access;
AOSC10-7, rules for attorneys during eFiling test periods;
Statewide Standards for Electronic Access to the Courts

Where can I find more information about eFiling?

In addition to finding more information on the Florida State Courts EFC website, there are additional FAQs on the Florida Courts eFiling Authority web page.

Electronic Signatures

Check out the standards and rule that allow it. It could save you a few steps like printing, signing and scanning; not to mention cost savings on paper, ink, and your time!

Florida Supreme Court Standards for Electronic Access to the Courts  8.0. ELECTRONIC SIGNATURES, Page 15

Rules of Judicial Administration RULE 2.515 SIGNATURE OF ATTORNEYS AND PARTIES, Page 94

What are the document standards when eFiling?

The Florida Courts E-Filing Authority issued an ePortal Document Submission Standards to be followed in preparing documents for eFiling through the ePortal. This document can be accessed at http://www.flclerks.com/e-Filing_Authority/Resources/Manuals/ePortal_Document_Submission_Standards.pdf.

 

eFiling Questions on Process


Can I eFile a summons or similar document requiring the Clerk to issue? (i.e. Writ of Garnishment, Writ of Replevin, Notice of Action, Subpoena, Default, etc.)

Yes.  You may submit a blank summons on www.myflcourtaccess.com for issuance by this office. Select Document Group “Service Documents” and Document Type “Summons (to be issued by the clerk)”. Attach your document, and you will see the statutory fee of $10.00 per summons that must be paid on the portal.

We will issue one original, signed summons that will be tied to a progress docket entry titled “Summons Issued by Clerk” on the case. It will be made available on the case within 48 hours of acceptance of the filing.  You may access your Polk County cases via the Civil Extranet at www.polkcountyclerk.net.  If you are not registered, visit our website and click on “Accessing Records Online” for instructions. Once you have accessed the Civil Extranet and found your case, you will see the image of the summons attached to a progress docket entry.

The filer is responsible for printing and assembling the service packets for delivery to the sheriff or process server.

*Note: If the summons is being filed on a confidential case, such as an Adoption or Termination of Parental Rights in a Family Law case, the image will not be available on the Extranet.  Please contact the department directly for copies.

Can I eFile Proposed Orders for the Judge to review and sign?

No.  Please submit hard copies of proposed orders, copies, and envelopes directly to the judge’s office.

In the E-Filing portal (www.myflcourtaccess.com), Polk County has no selection for orders or proposed orders. If a proposed order is attached to an electronically filed motion, it will be treated only as an attachment and filed accordingly.

Can service requests such as copy work, certified copies, or a record search be efiled? 
 
Not at this time. These type of service requests are mailed to the appropriate department with any applicable fees.

Does the Clerk image the follow up hard copy when it’s received from the filer during the test period?  

No, the Clerk does not image the hard copy. The hard copy is date stamped to show when it’s received and then filed away in the case binder during the test period. PLEASE NOTE THAT THE DIGITAL COPY SHOULD BE IDENTICAL TO THE FOLLOW UP HARD COPY INCLUDING THE USE OF ELECTRONIC SIGNATURES.

Florida Supreme Court Standards for Electronic Access to the Courts  8.0. ELECTRONIC SIGNATURES, Page 15
Rules of Judicial Administration RULE 2.515 SIGNATURE OF ATTORNEYS AND PARTIES, Page 94

Does the attorney have to send in paper follow up?

The Supreme Court gave approval for eFiling in Probate, Family, County and Circuit Civil Courts in Polk County and discontinued the requirement for paper follow up by attorneys unless required by law.
On occasion, the court requires the filing of original documents as contained in the following cited authorities.  If you wish to file a copy of such document electronically as well as manually filing the original hard copy, our office will accept both.

1. Florida Supreme Court Standards for Electronic Access to the Courts, Version 8 (Adopted June 2009, Adopted Modifications January 2013, page 16):
“5.3. Original Documents or Handwritten Signatures. Original documents, such as death certificates, or those that contain original signatures such as affidavits, deeds, mortgages and wills must be filed manually until further standards have been adopted.”

2. SC11-399, IN RE: AMENDMENTS TO THE FLORIDA RULES OF CIVIL PROCEDURE, THE FLORIDA RULES OF JUDICIAL ADMINISTRATION, THE FLORIDA RULES OF CRIMINAL PROCEDURE, THE FLORIDA PROBATE RULES, THE FLORIDA SMALL CLAIMS RULES, THE FLORIDA RULES OF JUVENILE PROCEDURE, THE FLORIDA RULES OF APPELLATE PROCEDURE, AND THE FLORIDA FAMILY LAW RULES OF PROCEDURE— ELECTRONIC FILING, Revised opinion, 10/18/12.

3. Fla. R. Crim. P. 3.030(c)
Deposit with the Clerk. Any paper document that is a judgment and sentence or required by statute or rule to be sworn to or notarized shall be filed and deposited with the clerk immediately thereafter. The clerk shall maintain deposited original paper documents in accordance with Florida Rule of Judicial Administration 2.430, unless otherwise ordered by the court.”

4. Fla. Prob. R. 5.043
“Notwithstanding any rule to the contrary, and unless the court orders otherwise, any original executed will or codicil deposited with the court must be retained by the clerk in its original form and must not be destroyed or disposed of by the clerk for 20 years after submission regardless of whether the will or codicil has been permanently recorded as defined by Florida Rule of Judicial Administration 2.430.”

What is the procedure for eFiling documents that may contain confidential information?

Please consider the types of confidential information contained in filings and review the Rule of Minimization, Fla. R. Jud. Admin. 2.425, before filing. This rule states that sensitive information filed in court cases must be limited to the designated format, e.g., no portion of any social security or credit card number, the last 4 digits of any driver license or passport number, the year of birth of a person’s birth date, etc.

If such information is required as noted in Rule 2.425, Rule 2.420 provides the procedure for filing an appropriate Notice of Confidential Information within Court Filing.

If the information is not covered by the list of 20 items in Rule 2.420, you may wish to consider filing a Motion to Determine the Confidentiality of Trial Court Records.

Should I electronically submit the Certificate of Sale and Certificate of Title through the ePortal?

No.  Pursuant to Administrative Order No. 3-15.13 (Standard Procedures and Language in Foreclosure Proceedings; Electronic Foreclosure Sales in Lieu of On-Site Auctions; Writs of Possession), the Certificate of Sale and Certificate of Title shall be issued by the Clerk. (http://www.jud10.flcourts.org/sites/all/files/docs/3-15.13.pdf)

Please do not electronically submit these documents to be issued by the Clerk through www.myflcourtaccess.com.  The Clerk will prepare them in compliance with the administrative order.

Stacy M. Butterfield

CPA

Clerk of Courts

Contact Information

Address

Clerk of the Circuit Court

General Information

255 N Broadway Ave

Bartow, FL 33830

Map/Directions

Branch Locations

Phone

(863) 534-4000

Fax

(863) 534-4584

Email

"Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public-records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing."